Planning Center and eSPACE Integration
This integration was designed by both companies so that you can continue to use Planning Center to enter and manage all your events and then have eSPACE “pull” your approved events for our FACILITeSPACE integrations. As events are approved in Planning Center, your HVAC, doors and/or digital signage displays can automatically be scheduled for events!
- Click on one of the following links to learn more about our HVAC, doors and/or digital signage integrations with eSPACE
- COOLSPACE: HVAC Integration Overview
- SECURESPACE: Door Integration Overview
- INFOSPACE: Digital Signage Integration Overview
- Please check with sales or support first to make sure your HVAC company and/or door company is one of the companies that we have a partnership with BEFORE adding to your subscription.
- Different eSPACE Subscription Tiers include Different Features Including Integrations
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Viewing Your Subscription Details
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- Each eSPACE admin with access to Billing can view what subscription tier your organization currently has and everything that is included in their account under Settings > Other > Billing > Manage.
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- Please know that all of these are a 1-way sync to eSPACE (not from) and because of their purpose, the integration is specifically designed to continuously sync every few minutes and to only bring over the space names and a few days of events at a time with minimal information so that FACILITeSPACE knows which thermostat/HVAC unit, door or digital signage display to update.
- Once the data syncs to eSPACE, no changes should be made in eSPACE. For simplicity’s sake and to ensure that the integration works, ALL changes should ONLY be made in your original ChMS system.
Part 1: Set Up Planning Center Events to Integrate with eSPACE
1. Email Support@smartchurchsolutions.com and let them know that you are ready for them to configure your account on the back end to integrate with Planning Center.
2. Create an API Client in your Planning Center Account.
- Make sure to contact Planning Center support for any and all assistance with their product, including getting the credentials needed to enter in your eSPACE account for HVAC, door, and digital signage integrations.
Part 2: Connect Your Planning Center Account to eSPACE
1. Add the Planning Center Client ID and Client Secret Key to eSPACE
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- A. Login to your eSPACE account
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B. From the left side menu click on Settings>Other>Integrations>ChMS
2. From available providers, click Integrate Now under Planning Center.
3. Enter your Client Id and Client Secret from the first step and click on the Save button to complete the integration.
4. Email support@smartchurchsolutions.com and ask them to configure your account on the backend so eSPACE starts to “pull” in events from your Planning Center account.
Seeing Your Events in eSPACE
5. 30 minutes after that, eSPACE will start polling the Planning Center API every 30 minutes to pull in your approved events for the next few days. eSPACE will also sync over your rooms which you will see in your eSPACE account under Settings/Basic/Spaces.
Part 3: Setup the Events in eSPACE to Schedule your HVAC, Doors, and Digital Signage
6. To then set up your eSPACE FACILITeSPACE account to schedule your HVAC, doors or digital signage, make sure you also have COOLSPACE, SECURESPACE and/or INFOSPACE added to your eSPACE subscription.
7. Once you do, then click My Modules (at the top right) and select FACILITeSPACE.
8. Then click on either HVAC and choose your type, Digital Signage and start creating displays, or click on Access Control and choose your door type.
For eSPACE Work Order & Asset Management only customers, learn more about our product Event Scheduler, by clicking "Learn More".
For current eSPACE Event Scheduler customers, if you still have questions, please reach out to support by clicking on Help > Support > Create Ticket/Contact Us in your eSPACE account.
If you are not an eSPACE customer already, you can simply email sales@smartchurchsolutions.com.