Asset Pro | Printing Barcodes for your Equipment and Inventory

Asset Pro is a great feature available on certain subscription tiers of Work Order & Asset Management!

• Click here to see which tiers Asset Pro is available on!

For those that are on an eSPACE subscription tier which includes Asset Pro, you have the ability to print barcodes for your equipment and inventory! Once printed and attached to the equipment or inventory item, you can quickly scan the barcode to search for equipment or inventory items that have already been added within your organization OR add them as new item.

• Learn more with this Knowledge Base article: Asset Pro: Barcode Scanning Using the Mobile App

Printing Bar Codes Options 1

You can go to Settings > Basic > Equipment and choose "Export Equipment", choose to include "Equipment Identifier Image", and then export. This will export all the barcodes for all equipment based on your search criteria into an Excel Spreadsheet where you can then sort by any column and print.

Preview

• Learn more: Filtering & Sorting Equipment Bar Codes to Print

Printing Bar Codes Option 2

You can go to Settings > Basic > Equipment and choose the "Print Barcodes" option which will generate a PDF that includes all the bar codes based on your search criteria.

Preview

On the Equipment pages, there is the option to “Print Barcodes”. 

When the "Print Barcodes" button is selected:

• There is the option to edit the "Position Start". The default position is Position 1 (upper left corner) as this where your first label will print on your label sheet. You can choose 1 - 30.
• You will see a list of your assets in your account that already have an Identifier number (barcode) given
• The assets are those that match your search/filter criteria on the equipment page (as long as they have an identifier number)
• To omit any assets for which you do not want to print barcodes, simply return to the equipment page to adjust, or use the checkboxes.
• You can then choose the button "Download PDF of Labels" to download your labels.
  
  

Clicking the "Download PDF of Labels" button will generate a PDF with your barcodes that will automatically fit the label sheet. You will have the option to save it to a file on your computer or print the labels. When you print the labels you can stick the barcode label to the appropriate asset.

How to Print to Sticker Paper

• After you go to Settings > Basic > Equipment and choose the "Print Barcodes" you can print your the bar codes on the exported PDF file using Avery® PermaTrack™ White Asset Tag Labels, 3/4" x 2", 240 Labels (61526)
  https://www.avery.com/products/labels/61526

• The layout of the data on the barcode (see image below) will print as follows:

  • Barcode, center justified, on the top half of the label
  • Unique ID, center justified, under the barcode
    
  • “Name” of the asset, in the same font as the Unique ID, center justified, under the barcode.  If printing an unassigned barcode, this field is blank

Printing Barcodes for Inventory Items

Printing barcodes for Inventory Items is the same process as printing barcodes for equipment, you can filter the inventory first by entering search criteria and then "Print Barcodes".

To do this go to Settings > Advanced > Inventory > Inventory Items.