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New Features, Updates and Fixes: Event Scheduler

Luke Littrell
Updated

Interested in talking with the eSPACE Product Manager about your experience?
Book a time here: https://calendly.com/ben-whitley/espace

November 2023

Features & Updates

  • Primary Category for Events & Calendar Labels has been added.  
  • The line at the top and bottom of events that was displayed on the two-week, monthly and condensed views of the eSpace internal calendar have been removed
  • The line at the top and bottom of events on the monthly public calendar view have been removed

October 2023

Features & Updates

  • eSPACE Mobile
    • Added ability to view the “Items awaiting approval” table via tapping on the clock icon
    • Added “All events” table to mobile app for easier search capabilities
    • Renamed “Event List” to “Event Setup”
    • Minor Updates to the Notification Preferences Page
    • Added Basic and Advanced Settings for Admin Users

September 2023

Features & Updates

August 2023

Features & Updates

Fixes

  • SSO with Azure is set up, but the error message says it's not
  • Can Be Scheduled & Requires Approval boxes not saving when in a parent/child relationship
  • Expand All or Collapse All occurrences on the Occurrence tab results in nothing
  • Event Setup (Legacy) Report: When you run the report, no data is displayed.
  • Event Item (Space) is not flagging conflict (only customers using CoolSpace)
  • When trying to email the contact(s) within event, the "Email Summary" button does not work.
  • Various display issues with INFOSPACE including not allowing scroll
  • Event Pending Pre-Approval is incorrectly highlighted in green on calendar
  • Events fully approved appear yellow on calendar
  • In organizations with CoolSpace, Event Item (Space) was not flagging conflicts

July 2023

Updates

  •  

Features

Fixes

  • Event Pending Pre-Approval is highlighted in green on Calendar, but should be yellow
  • Occurrences Tab, Expand All Occurrence Button Forces You to the Last Page
  • Changed warning message when selecting a Space with multiple Spaces within it
  • Total Spaces Count was not showing at the bottom right of the Spaces page
  • Filter Calendar did not appear for Events or Agenda Views
  • Printed Monthly Calendar was not showing Location Codes
  • Dashboard:  Removed "Status" column on the Conflicts grid
  • Added "Begin Setup" and "End Teardown" to the All Events page

June 2023

Updates

  • On Summary Page, changed "Approved" to "Pending Final Approval" when appropriate
  • Mobile:  switched positions of "Add Event" and "Search" and removed needing to click "Go"

Features

Fixes

  • Closed loophole of Resources reserved outside of Space Restriction
  • Event Request Forms: Removed ability to show details of Conflict event
  • Event Request Forms: When adding an inventoried resource amount and saving, it just spins
  • Consolidate Module Selector across all areas
  • Post Idea instead of COMMUNITeSPACE appears on Homepage
  • Closure Detection on Quick Event Create option not working
  • Billing & Invoicing:  Invoice deposit is 50%, yet the invoice does not reflect that amount.
  • Revert to Draft not returning event to a Pending status
  • Settings>Basic>Users: When Export to Excel, "Is Active" column header not displayed
  • Continuous Calendar Label was dropping final date in Monthly and Condensed views
  • FACILITeSPACE>INFOSPACE displays not displaying until after the refresh time on initial load

May 2023

Updates

Features

  • -

Fixes

  • Not able to require a Public Service Item for a Public Space
  • Continuous Calendar Label was not displaying properly in Google Calendar
  • Item Usage in Report Builder had inconsistent results for selected Items
  • Event Setup report showing notes and configurations when not selected
  • Drag & Drop feature within Event Categories was not sticking
  • Export to Excel was not working
  • Summary Tab was not displaying for past events
  • Invoice Proposal email verbiage was incorrect
  • FellowshipOne Integration Guides were swapped when clicked
  • Confirmation page for cancellations

April 2023

Updates

Features

Fixes

  • Fixed words being cutoff in ICS file for Export Events
  • Made it clearer on Closures with Location(s) and Item(s)
  • Fixed the way Event Request Forms are associated to Public Calendars
  • Corrected Knowledge Base Article links for Pre-approval, Final Approval and Auto Approval

March 2023

New Feature

  • Drop down link for COMMUNITeSPACE added to the help menu
  • For Bundled Clients:  When updating the Configuration or Setup Note of an Item within an event that has a Work Order, you will now receive the following message:

Go to the following article for further details:  Event Scheduler Integration to Work Order & Asset Management: Adding a Work Order within an Event

Updates

  • Updated SECURESPACE > S2 to default to Version 1, now that there is a Version 2
  • Event Scheduler | Number of People Required when using Add New Schedule or Override
  • Update "IsSchedulable" value shown in APIs for Items that are Parents
  • Login page design improvements
  • LifeCycle Calculator is Read Only with ability to export to Excel for organizations unless they have an active Module of Work Order & Asset Management, Event Scheduler, or both

Fixes

  • Fixed when copying an event w/multiple schedules, items were not all copying properly
  • Fixed certain links to PDFs loading blank due to the title
  • Fixed Event Form Preview to be restricted to originating organization
  • Fixed description of "Public Event Details" toggle when adding a new Public Calendar
  • Removed hover text on new COMMUNITeSPACE drop down
  • LifeCycle Calculator Summary alignment issues with PDFs resolved by only allowing Excel exports

February 2023

Updates

Features

Fixes

  • Event Registration now allows users to View Registrations of ticketed and non-ticketed more easily
  • Daily Space Scheduler was not filtering Spaces with no event or displaying properly
  • On Mobile App, fixed selecting Help from sidebar

January 2023

Updates

  • On Billing Page, green box at bottom corner is clearer on billing charges and changes

Fixes

  • Fixed grammatical error when hovering over "Drafts"
  • Email Notifications for Approved Events did not match the Summary tab

December 2022

Updates

Bug Fixes

  • In Event Registration, removed the ability to cancel a past occurrence without refunding registrants
  • In Event Registration, corrected verbiage to "Register for this Event" on Public Calendar
  • Space Usage report was not showing data when choosing billable Spaces

November 2022

Bug Fixes

  • Report Builder | Toggles for Days of the Week displayed wrong
  • Report Builder | All Day Events Only? would toggle on when it should not

October 2022

New Features

Updates

  • Billing & Invoicing: Changing status to Paid manually is now reflected in the Invoice

Bug Fixes

  • Canceled events were not dropping of "My Approved Events" grid
  • Prevent Users entering a number larger than 100 under End Event After X Occurrences

September 2022

Bug Fixes

  • Selecting Parent Item and after warning message acknowledged not deselecting all Child Items

August 2022

Bug Fixes

  • Spaces not showing a conflict when copying an event
  • In Event Registration transactions were blank on reports
  • In Billing & Invoicing under Invoice Settings: Not able to remove logo
  • Resource shortage was showing for canceled occurrences
  • Closed a loophole for "Don't allow Events to be Created with an Event Start Time sooner than X days in the future "
  • In Billing & Invoicing make  "All Transactions" Invoice Order work whether numerical or non-numerical

July 2022

Updates

  • Changed toggles to a checked image on the Event Categories page to indicate "Is Public"

Bug Fixes

  • Internal Calendar Filtering for "ALL" under Spaces, Resources, Services was not working
  • Billing & Invoicing Event Invoice not sorting occurrences chronologically
  • Fixed issue in Firefox browser where dropdown fields were malfunctioning
  • Fixed issue with graphic in Public Event Request Form appearing oversized in the email notification

June 2022

Bug Fixes

  • Fixed issue in the Mobile App and Summary Page with viewing attachment
  • Event Name used instead of Schedule Name within Event Reports
  • Fixed issue for Single Sign On at the User Voice page

May 2022

Updates

  • Update Welcome Email and include new magic link

Bug Fixes

  • Fixed issue in Event Registration with the Logo in the General Public Portal Settings
  • Prevent duplicate names for Sub-Categories under the same Parent Category

April 2022

Updates

  • Provide Space/Override Location field data in the API

Bug Fixes

  • Event Setup Report not displaying
  • Locations Disabled, but was required for Public Services to appear on Public Event Request form

March 2022

New Features

February 2022

New Features

January 2022

New Features

November 2021

New Features

October 2021

FYI:

August 2021

New Features

  • Internal eSPACE PDF Viewer
  • Prevent Users from entering an Event X days prior to the Event Start Time - Here's How!
  • Get directly connected from eSPACE to your Google Calendar - See How!

July 2021

New Features

May 2021

New Features

March 2021

New Features

November 2020

New Features

October 2020

New Features

September 2020

New Features

August 2020

New Features

July 2020

New Features

JUNE 2020

New Features

MAY 2020

New Features

  • Event Registration to help with Reopening Post-COVID - Watch this Video!
  • Use the Time Picker and Number of People Selector when creating an event - Here's How!

APRIL 2020

New Features

  • In light of Covid-19, you can Cancel Events in Bulk - Watch this Video to see how!
  • You can now indicate an event is Virtual - Click HERE to see how!
  • See your Rental Requests on your Dashboard by reading this Article
  • Add Public and non-Public Schedules in one Event - Click HERE to see how!

FEBRUARY 2020

New Features

  • The Availability tab is now the Occurrences tab!
  • Add Setup and Tear Down Times to your Calendar - Go HERE to see how!

DECEMBER 2019

New Features

  • A new setting has been added to include National Holidays on all internal calendars!
  • Introducing the NEW eSPACE Homepage!  Now users will login and be brought to the new Homepage where they can create a work order or create an event quickly and easily. 

NOVEMBER 2019

New Features

  • Admins, we've added a new setting to prevent users from making last minute changes to events so that there are no surprises! Go HERE to learn more.

OCTOBER 2019

New Features

  • When a user makes changes to item notes within the Setup tab of their event that is not in a draft status, a modification notification will be sent to all Sub-Admins who have items associated to the event, as well as, all Admins (based on location permissions). 
  • Admins, we've added a new feature when you delete a user. Learn more HERE!

SEPTEMBER 2019

New Features

Simply click the "Work Order Portal" button, located on the top of the Event Scheduler dashboard and then select the "Notification Preferences" (see below) button to disable any unwanted emails and SAVE.

JUNE 2019

New Features

  • The Event Setup report now includes the event description!
  • Admin(s) and/or Sub-Admin(s) can now be given pre-approval permissions for one or multiple event categories! To learn more about this new feature, go HERE!

APRIL 2019

New Features

  • Location Conflicts - If you have multiple locations set up for your organization and would like to show event conflicts across desired locations, go HERE to learn more.
    For example, let's say you have a women's event on a Saturday morning at the main campus; however, you have another women's event at the east campus during the same date and time. You may want to show location conflicts here so that an attendee doesn't have to choose between the two events that are scheduled.
  • Reports - Users now have the option to search for events that include "ALL" items OR events that include "ANY" items (excludes Space Usage and Room Cards reports).

MARCH 2019

New Features

  • Public Event Requests - Now Admins have the ability to view any "drafts" event requests that have been viewed or perhaps edited but not yet submitted for approval. To see all event request drafts, simply go to "All Event Requests", located on the left sidebar of your dashboard. You will then be able to see the following grid and tabs within that includes "Drafts".

FEBRUARY 2019

New Features

  • Awaiting Approval Visibility - Admins/Sub-Admins can now see any outstanding pending approval items on their approval grids by clicking the clock icon below. This gives a quick view of all pending items for the event.
  • Sub-Admin Improvements on Availability tab - Now when you are on the Availability tab of the event creation process, the items that need approving will only be those that relate to the Sub-Admin's approval area! There is also a new button "Show All Items" that will still let the Sub-Admin to see all items across the event (see below). NOTE: When Sub-Admins receive an email for items to approve, it will only include their items for approval with quick links.
  • The Report Builder report now includes a column header option for "Day of the Week" so that when this is selected, the day of the week for the event will be displayed under this column.
  • All events now include a Schedule ID below the Event ID within the "Details" page of the event. This is very helpful if you have multiple schedules and you want to insure that you are looking at the details for the correct schedule. To learn more about Schedules, go HERE.
  • Admins, you now have the ability to export your contacts to Excel! You also have the ability to sort within each column header (ascending/descending order).
  • Now, when you copy an event, schedules are also included!
  • Reports now include the "Day" of the week on the output of the report (including "Find a Space."
  • Item Grids now include Area, Form and Configuration associations for easy view! The Spaces grid also includes "Max Capacity" as shown below.

JANUARY 2019

New Features

  • Event SETUP and TEARDOWN: Admins can now require Setup and Tear-down times for their organization by going to Settings>Advanced>General>Optional Settings as shown below.
  • Event SETUP and TEARDOWN: Admins can now have a preset-buffer based on event start and end times. This works well if you want to default the setup and tear-down time to specific minutes before or after the event times when created.  This is also in Settings>Advanced>General>Optional Settings as shown below.
  • Spaces / Services / Resources can now be set to be in a customized order!  Admins can now click the "Drag and Drop" button and order their items as they desire. As a note, items default to alpha order. Once the items are re-arranged, they will be automatically saved in that order anywhere they are viewed at in eSPACE.
  • Conflicts are now displayed before having to be selected!  Now when creating an event or editing an event in draft, based on your event dates & times, an item will show "In Conflict" (see attached below) even before you select it.  This will make it easier and faster for you to get to the item you need without the frustration that it is already in use.
  • Event Reminders - Now when setting up an event, you can set an event reminder to go out to any Admin, Sub-Admin, Event Owner, and even Event Contacts via email!

DECEMBER 2018

New Features

  • Internal Calendar - Now when you filter your internal calendar, it will stay filtered until you clear the filter!
  • When a public "Event Request" is declined, we now show "Declined By" in the event request email.
  • A new report type has been added to the Report Builder called "Item Usage". This report type allows you to pivot the report across any item type (Space, Resource, Service) with form questions and answers.
  • We have enhanced the dashboard to include a calendar icon to the right of the event ID that indicates multiple schedules!
  • Now on the dashboard, there is an information icon to the right of the time when there is a setup or tear-down associated to the event (shown on attached above). When you hover over the icon, this is what you will see:

NOVEMBER 2018

New Features

  • You can now edit any form fields with the Form Builder!  
  • You can also quickly view all items where the form is associated! You can easily delete the form from the item(s) by clicking the red trash can.
  • Report Builder:  Added a column header "Merged Contacts Information" so that ALL contacts are included for events within the report.
  • When exporting events to a Google or Outlook calendar, you now have the option to "Exclude Canceled Events". We've also added the "Copy URL" button as shown below.
  • Settings>Items: Admins, there is now a number total for your Spaces, Resources, and Services within Settings and on the lower right corner of your selected item page!
  • Settings>Items: Admins, you now can "Export to Excel" any of your desired items by the tree view hierarchy!
  • Admins, if your users are not getting their initial passwords, or have trouble resetting their password,  you now have the option to reset a user's password for them! 
  • Now, if you have the following setting selected within Settings>Advanced>General>Optional Settings...

...when a user adds a new event, the "Add Contacts?" box will automatically be pre-selected.

OCTOBER 2018

New Features

  • We've added a green "View Occurrences" button on the Availability tab with an event with multiple schedules. This allows you to quickly view the occurrences that are tied to a particular schedule. 
  • Now when an event has declined items, you cannot approve it on the dashboard until those declined items have been addressed!
  • The "Event Approved" email was enhanced to include more information - almost like a summary!
  • We have added a new button on the Event Availability tab to make it easier to view items for a particular schedule.  You will now see a button called "Show Current Schedule".  This will auto-filter to only the items related to the selected schedule.
  • We have updated the Event Summary to now include an Occurrence Summary.  You can view any summary for any particular date of a recurring event by simply clicking on any of the dates w/hyperlink in the summary.


The new summary will be displayed, with items showing for that particular occurrence and you will have the option to email the summary by clicking the green "Email Summary" button on the top right of page.

  • Sub-Admins, we have updated the Dashboard Grid title from Requires Administrative Approval to Requires Sub-Admin Approval.
  • Now, Admins can also "Transfer Events" in bulk from one user to another based on Event Contact.
  • We fixed the reminder email when a recurring event is coming up on it's end date.
  • Admins can now be more specific within the Event Request Forms regarding what items (public Spaces, Resources, Services) that they want to show within the form request by selecting the new setting option "Is Space (Resource or Service) Specific", then choose their desired items and SAVE.
  • Combo Rooms - If your organization has large spaces that can be divided into several smaller spaces, you can now set the combinations up so that conflicts are detected across all the different combinations of those room setups.
  • Item Tagging - This new feature allows you to add attributes to any item (Space, Resource, Service) so that you can easily filter and search for items in a very specific way! 
  • Users, you can now view the details for any work orders that you've submitted! Go to "Work Order Portal", located on the top of your dashboard, then  select "My Work Orders" and click on the expand button to the left of the work order number!

SEPTEMBER 2018

New Features

  • You can now suppress the hover details on the internal calendar so that they do not get in the way when viewing the internal calendar! Go to the bottom left side of the internal calendar to find this new setting.

You can easily reverse this setting by going to the bottom left side of the internal calendar and selecting the following:   

  • You can now pull events on reports by contact(s) name or emails.
  • Admin(s) can now grant Sub-Admin(s) permissions to be Pre-Approver(s) and/or Final Approver(s) if your organization requires Pre-Approval and/or Final Approval within Settings>Advanced>General>Optional Settings. Go HERE to learn more about adding these user permissions.
  • We now expose the "Groups" button at all times, so that you can easily add an item grouping to your event regardless of the status of the event. To learn more about adding and managing "Groups", go HERE.
  • We've added a new "Clear" gold button, located on the lower left corner of each item tab for Spaces, Resources and Services. This allows you to quickly clear all of your desired items. See an example below for the "Clear Spaces" button. Go HERE to learn more!
  • Now when you add a "Public Calendar Image" on the event "Details" page of the event, you will see an expanded thumbnail view of the image as shown below. Notice also that you have the option to "Remove Image". Note: Only events that have been marked public and are in an approved status will show on the public calendar.
  • Event Registration users, we have included the Event Registration link within iCAL! Simply click on the event within your iCAL calendar, a window will open and the event registration link will be attached as shown below.
  • You can now export your internal calendar to Excel! Simply select the "Export to Excel" button as shown in the first attachment. 
  • When a public event request has been submitted for approval, the requester then becomes the contact associated to the event and the manager who submitted it becomes the owner of the event. Now on the submitted request and on the "Contacts" tab of the event, the owner of the event can select "Add to Contacts" (shown below) to add the requester to the "Organizational Contacts" for future use!
  • We now show the Location Code when doing a global search!
  • Admins can now restrict a Resource and/or Services to a certain Space or group of Spaces.  Want those chairs restricted to the 1st floor only?  Or maybe the grill only available to your outside spaces?  Now you can! To learn more, click HERE.

 

AUGUST 2018

New Features

  • We have a couple of new restrictions that Admins can set around "Number of People" for your events. To learn more about these, go HERE.
  • Report Builder: You can now run a report for your calendar labels. Choose the "Calendar Labels" report type (see below), choose your criteria and then select "Run Report".

JULY 2018

New Features

  • You now have the ability to allocate resource quantities and services across multiple spaces! For example, if you request 30 chairs and you have 3 spaces selected, you can allocate 10 to each space in the "Setup" tab. These allocations will now show up on the Setup Reports as well as Space Usage in the Report Builder, including the mobile app!

JUNE 2018

New Features

  • We added some mobile APP updates that include the following:
     > We improved the performance of the Event  Calendar in mobile and added a brand new FILTER!
     > Added an Event List button on the main mobile dashboard.
     > Added SPACE names to the Event List.
     > Added Day of the Week to the Event List.
     > Added a EVENT SETUP button on the Event List for quick access to setup details!
    NOTE: To get the new features, make sure you update the app on your mobile phones.  The correct version should be v.2.0.6.
  • If you are a using the "Event Request Forms" (external form), we have moved the Recurrence Rules below the Event Dates to mirror the event Details page which is more user friendly!
  • Now, when you want to do a search, using "Find a Space", you have the ability to select multiple locations instead of just one!
  • What once was the "Space Scheduler" is now the "Item Scheduler"! We have made some great improvements around the Space Scheduler to include resources and services....not just spaces! We also added some additional new enhancements here, such as:
    > Improved performance so it doesn't feel as slow and "clunky".
    > We added <- and -> to advance and go back dates.
    > We added a FILTER so you can now filter the scheduler like you do the internal calendar.
    > We integrated Quick Event Create when you double click a time slot.
    < Now when you create an event and click back to the scheduler we will save your filter, expanded state, and date.
    >We also added a Resources & Services scheduler that you can get to by clicking the drop-down at the top of the screen:
  • Quick Event Create - You now have another option when adding/creating an event that is an easier (and quicker) to create events! Simply click the "Quick Event Create" button to get started, add your items (spaces, resources, services) and submit your event! You can always go back and add any other details at a later time.
  • Admins and Sub-Admins have approval options within each tab of the event!

 

  • New "Drag and Drop" button to order your spaces!
  • Now the internal calendar orders events based on "Event Date and Event Time". 

MAY 2018

New Features

  • Event Created From and To date range has been added to all report criteria pages!
  • A new setting has been added to prevent event Requests, using the Event Request Forms, from being submitted if there are any conflict(s). By default, this has been enabled. To disable go to Settings>Advanced>Event Request Forms, select the green edit button to the right of the form, un-check the box shown below and SAVE.
  • There are improvements  around messages and history for events "Awaiting Final Approval".
  • We now have a new Public Calendar setting to hide configurations. This setting has been enabled by default (see below). To disable this, go to Settings>Advanced>Public Calendar, un-check the box and SAVE.
  • Item Availability and Closures have arrived! With this new enhancement you can:
    > Set availability schedules for your facility/location(s)/item(s) so that items can only be reserved during those set times.
    > Add closures so that you can restrict items from being reserved during holidays or certain times of the day!
    > Automatically create calendar labels when you create a closure.
  • We released an integration between our Event Scheduler and Work Order Management modules! This is a great way to have work orders automatically created for event setups, tear-downs, and more. To learn more about this new integration and how it works, click HERE.
  • New Condensed Navigation Mode setting - This setting gives your dashboard/sidebar a much cleaner look. This optional setting can be selected for your facility by going to Settings>Advanced>General>Optional Settings, then scroll down to the bottom of page, check the following (see attached) and SAVE.

 

  • We have made some changes to the Event Create/Edit flow.
    > Date fields have been moved up for quicker entry.
    > Setup and Tear-down dates can now be scheduled on different days.
    > Collapsed some additional settings at the bottom.
    > A "quick submit" button has been added at the top of each event tab.
    > Event approval emails are now sent for auto-approved events.
    NOTE: These changes have also been added on Event Edit.
  • We have made some changes to the dashboard! On the top right of your dashboard, you will see "My Modules", where you can select from the drop-down menu to get to any modules that you have subscribed to quickly. You can now reach out to support by clicking the "Help" drop-down menu and then  "Support". You will also find other options within "Help" (see below).  The person icon drop-down menu, contains your personal information such as profile, notification preferences, and billing information (if billing contact). You can also sign out here.
  • The "Submit Event" button is now included on each tab of the event creation process; however, it only shows when the event is in "draft" status and if there is enough information to submit the event. Note: If your Admin has the setting to not allow users to submit an event if there are conflicts, then "Submit Event" will not be shown if there is a conflict.
  • When using the public "Event Request Forms" option, the conflict indicator now shows for the event items selected and within the grids.
  • Event Approval emails will now go to the event owner(s) and contact(s), even if the event was AUTO APPROVED by an Admin.
  • When you add a contact to an event, the emails that go to the contact(s) will no longer have links into eSPACE.
  • The state on the register forms is now a DROPDOWN of abbreviations.
  • Canceled occurrences now show when you print the internal calendar.
  • When adding an event and on the details page, we now show attached image on the Public Calendar when you click on the event!
  • Find a Space - If you do not add a date range, we hide the days of the week.
  • Added a history record (History tab) for COPY event approved. The copied event will now show when the event was created (see attached). 
  • Removed canceled occurrences from the Space Scheduler.
  • Configurations - Now, Admins have the option to add a description that only can be seen when users are choosing a configuration on the Setup tab of the event creation process. This should be used to help users decide what configuration they should choose.

APRIL 2018

New Features

  • Made "Add Event" widely visible throughout the Event Scheduler. 
  • Setup Tab (within event creation): Added the word "Edit" on the green edit buttons for better clarity that are located to the right of each item line for Spaces, Resources, and Services.
  • Calendar Labels: Search button has been added for both current and past calendar labels. Go to Settings>Advanced>Calendar Labels to start your search!

Event Request Forms: 

  • New option added to not allow "All Day" event request. To enable this option, go to Settings>Advanced>Event Request Forms, select option within form, and SAVE.
  • Added day(s) buffer option to prevent last minute event requests.
  • The day of the week has been added as a Column heading for Occurrences within the Availability tab.
  • New "Today" button on the Daily and Weekly Space Scheduler.
  • When assigning new users as Event Owner to events, if previous owner was Admin and event was auto-approved, this now is defaulted to "False" for new event owner. This also applies to Events>"Transfer Events", when transferring ownership of events to new owner in bulk.
  • You can easily search, view and filter all "Canceled Events" by going to Events>Canceled Events, located on the left sidebar of your dashboard.
  • Now when you select the Report Builder and Space Usage report type, you have the option to select 2 additional fields "Associated Resources" and "Associated Services" so that when you run the report, your resources and services associated to the space within Setup tab will show accordingly.

MARCH 2018

New Features

  • Now, all users have full control over all email notifications sent from eSPACE.  Pick and choose the notifications you want to receive... and cut off the ones you don't. To learn more about this, go HERE.
  • The Event Setup Report is now included on the Setup tab within approved events.
  • New Public Calendar setting for font size.
  • You can now set a default configuration for any of your items (Spaces, Resources, Services) that can be scheduled. Simply go into your Settings and click on any item.  Under the "Allowed Configurations" section click the "Set Default" button for any configuration that you want to automatically add for that item when it's added to an event. NOTE: Updated default configuration on mobile as well!
  • Last Submitted Date has been added to all Admin grids (Requires Administrative Approval, Pending Pre-Approval, Pending Final Approval)
  • We have added a new "Event Setup Report" button on the "Setup" tab inside an event. This will allow you a QUICK and easy way to see all of your setup information for a given event date including all form information and configurations. Not only can you see the information, you can quickly print it or even email it out to others! 

 

FEBRUARY 2018

New Features

  • When using the eSPACE Event Scheduler, you can now add a conversation! You may be asking what are "conversations"? They can be defined as a group of comments between a certain sub-set of people regarding the event. To learn more, go HERE!
  • We made some new enhancements around the eSPACE user interface that includes the following:
  1. You now have the ability to cancel events, schedules and/or occurrences! HERE is an article that has more details on cancellations. 
  2. We introduced a new look using tabs! 
  3. We added an event status badge to the right of the event name within an event.
  4. We added inline help that can be accessed by clicking the question mark on any page.
  5. Made some changes to increase speed and performance while working inside of events.

Updates for Features:

  • You now have the option to show your space(s) on the Public Calendar. In the past, you had to hover over your public event to view the space(s). This setting is already enabled by default. To disable, go to Settings>Advanced>Public Calendar and un-check "Show Spaces on Public Calendar and Pop-up Details" and SAVE.
  • You can now select your "default calendar view" within "My Profile" so that when you open the internal calendar that will be your view!
  • "Find a Space": You can now search for a space with or without max capacity. You can also choose by locations and space (Parent level)! When you add an event from here, the start and end times, location, and space will be pre-populated for the event.

JANUARY 2018

New Features

Exciting news!  The Event Scheduler Mobile App (called Facility Management) is now in stores!  We know many of you have been asking for this over the last year and it is finally available. You can download the app here:
Get it on Android

Get it on iPhone

Updates for Features:

  • When filtering report and selecting pending status, it now also include partially approved events.
  • Added public notes and links to the Report Builder!

DECEMBER 2017

New Features

  • Here is another new public calendar setting (Settings>Advanced?Public Calendar)! When this box is selected and you have an event with different schedules, the schedule name will show on the public calendar in lieu of the event name!
  • Admins, if you do not like seeing pop-ups on the public calendar, you can now hide them! Simply go to Settings>Advanced>Public Calendar, un-check the following box and SAVE.

Updates for Features

  • All Event Reports now includes "Event ID(s)" criteria so that you can quickly run a report based on the Event ID(s) entered.

Room Card updates (Reports>Room Cards):

  • Added new criteria within report selections to include "Show Spaces With No Events" (optional setting). 
  • You can now enter a desired font size within the text box!
  • You also have the ability to run and print the report based on your desired output choice (space in alpha order OR date in numerical order).
  • Users that use the pre-approval option and submit an event will now see their pending event within their "Pending Approval" grid. An "Awaiting Pre-Approval" badge will be displayed to the right of the event name and highlighted in blue (see below). 
  • Bundled Client users that have access to the Event Scheduler now have the ability to add and view comments within a work order. However, an Admin must first enable this setting. 
  • Now when an approved event is being updated, the event will show on the internal calendar, highlighted in gray with status as "Currently being updated..." No more missing events!
  • Enhancement to public calendars where we now do not show configurations in the details popup.

NOVEMBER 2017

New Features

  • We are SO excited about this new feature! You can now integrate your ChMS with the eSPACE Event Scheduler and/or your HVAC System. To learn more, click on Integrations, located on the left sidebar of your dashboard.

Updates for Features

"Find a Space" enhancements!

  • You now have the ability to search for a desired date and time range when searching for an available space.
  • You can also select specific day(s) of the week you are looking for.
  • You can search available spaces for specific location or ff you have multiple locations and want to search all locations, leave blank (based on user location permissions).
  • Ability to add unlimited questions to Event Request Form. 
  • Added "Offsite Location Name" to default criteria when using the Report Builder. When this is selected, the offsite location name will be displayed when you run a report.
  • Added the ability to see your spaces with no notes or configurations. Spaces (No Notes) has been added to the Report Builder report, using the Event List report type. 
  • Added Setup/Tear-down times to Room Cards Report(Reports>Room Cards)

Additional CommentsWe truly value the voice of our clients! With that said, please be sure to add your suggestions/ideas to Post Idea, located on the top of your dashboard. It is your ideas that drive development. Thank you!

 

OCTOBER 2017

New Features

  • Event Registration/Ticketing and Online Giving available NOW! You can easily add this to your current plan for only $25/per month!
  • Sub-Admins now receive an email notification when an Admin Auto-Approves an event.

Updates for Features

Schedule enhancements:

  • Now when you change a SETUP in a schedule, you can isolate the change to just that schedule and not have it impact other schedules.
  • When adding a schedule, you have the option to select the box "Copy Configuration and Notes Across All Schedules"; otherwise, it defaults to unchecked (No).
  • The schedule name is now included after the event name so you always know what schedule you are on!
  • APPROVED w CONFLICTS events now show up in the RSS feed for (digital signage).
  • Room Cards include smaller font options! 
  • Category colors now show and can be printed using the Day view of the internal calendar.
  • Schedules now show when running a report via the Report Builder.
  • Enhanced Print Calendar View of the Internal Calendar is here! Now, when you select "Print Calendar", you can select a start date and end date. You also have the option to print your status colors! 

Additional CommentsWe truly value the voice of our clients! With that said, please be sure to add your suggestions/ideas to Post Idea, located on the top of your dashboard. It is your ideas that drive development. Thank you!

SEPTEMBER 2017

New Features

  • Added new setting (Settings>Advanced>General) to allow Non-Admin users to set the event owner to another user. This is checked by default. If you want to disable, then un-check within Settings.

Updates for Current Features

  • Email notification is now sent to Sub-Admin(s) when Admin auto approves an event.
  • When running a report for more that one day, using the Report Builder, you can now filter by the day(s) of the week that you want to report on.
  • Change "Support" to "Live Support" on top right of dashboard, added icon and changed text color to Orange!
  • Added toggle button at the bottom of the internal calendar, with the month/year. So, if you are at the bottom of the calendar, you can now easily scroll to advance months.
  • View/Add Schedules is now displayed on every tab within the event creation.
  • Updated Blue Banner at top when a new event is created/updated to show who created or updated.
  • Setup/Tear-down times now are displayed on the Availability tab within the event.
  • Added additional criteria (Event Owner) to Report Builder.
  • Approval Area is now displayed on Availability tab so that you can easily see who is responsible for approving the items for an occurrence(s).
  • Added event "Created On" date to Admin dashboard for each event.

Additional CommentsWe truly value the voice of our clients! With that said, please be sure to add your suggestions/ideas to Post Idea, located on the top of your dashboard. It is your ideas that drive development. Thank you!

 

AUGUST 2017

New Features

  • Room Cards - Go to Event Reports>Room Cards where you can select your criteria and output options, adjust the font size and run the report. When printing, you can select landscape or portrait. 

Updates for Current Features

  • Added LOCATION to the Event Summary page.
  • Location drop-down is hidden for "Find a Space", if the locations are disabled.
  • Ability to change the default location for the internal calendar so that it loads faster. Go to "My Profile" and scroll down till you find "Default Location". Then select the location of your choice as your default location and SAVE.

Additional Comments

We truly value the voice of our clients! With that said, please be sure to add your suggestions/ideas to Post Idea, located on the top of your dashboard. It is your ideas that drive development. Thank you!

JULY 2017

New Features

  • Free Facility Evaluator (Admins) - another effective tool that will provide you with a snapshot of some key indicators associated with your facility operational costs.

Updates for Current Features

  • Event editors now get alerted when added or removed from an event!
  • Added ability to transfer events by location
  • Public Event Requests now show on the internal calendar in BLUE and they are filterable! NOTE: You must have the following checked under Settings>Advanced
  • New "Condensed" view for internal calendar so you can easily print your calendar!

 

Additional Comments

We truly value the voice of our clients! With that said, please be sure to add your suggestions/ideas to Post Idea, located on the top of your dashboard. It is your ideas that drive development. Thank you!

JUNE 2017

New Features

  • When you select "Email Summary" on the event Summary page of an event, you now have the option to add additional notes to the contact(s)!
  • Added calendar labels to the event export so it will show up in ICAL files
  • New "Export to Excel" button for scheduled Preventive Maintenance allowing you to export your list of scheduled maintenance!
  • You can now include an image when adding configurations!
  • Ability to add an image to the Event Details page, when creating an event.

Updates for Current Features

  • When copying an event, it now includes "Number of People" and event "Description".
  • New Event Registration: Phase 1 in Beta Testing
  • Updated the ICAL importer to work with custom occurrences
  • When running a global search, you will only be able to see events that you have permissions to view, based on location permissions.
  • You can now choose multi-categorical selection for Calendar Labels
  • For public event form requests, users that have been assigned to manage them now have the ability to make changes to the requests.
  • Configurations can now be added more easily to multiple items at one time! 
  • Ability to select from additional fonts within public event request form.
  • Added ability to view reports in portrait mode

Additional Comments

We truly value the voice of our clients! With that said, please be sure to add your suggestions/ideas to Post Idea, located on the top of your dashboard. It is your ideas that drive development. Thank you!

 

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