Item Tagging (Adding Labels to Spaces, Resources, Services) – Smart Church Solutions Support Center

This is a great feature in eSPACE that allows you to add attributes or descriptions to any item (Space, Resource, Service) so that you can easily filter and search for items in a very specific way!

For example, you may want to include an item tag such as "Big Room", "Has Whiteboard", "AV Hookup" to any Space that meets this criteria. This makes it really easy for the event requester to know which spaces will better meet their needs when they are deciding on what space to reserve.

To create a TAG, go to Settings > Advanced > Tags, and click "CREATE NEW TAG"

Add a name and define if it's for a space or resource or ALL items. You can also choose a background color and font color.

If you are going to be using the Event Request Form for non-eSPACE users to request an event and you want them to see this particular tag, then make sure to toggle on the setting for "Allow on Public Event Request Form".

You can also do a quick add of TAGS from any Add/Edit Item page (SettingsBasicSpaces, Resources, or Services).

Now that your Tag has been added, you can assign it to an Item. To do so go to Setting > Basic > Spaces and edit a space.

In the "Tag" section add the tag you just created. The process is the same for adding tags to resources and services. Again here you can also create a new tag to add to this item as well as others.

Once Items, such as spaces, have been "tagged" they will show up on the Item tab on events.

Filter Items by Tags Inside an Event

Now comes the real power of using tags. The ability to quickly filter items by these "tagged" attributes when creating an event.

So now when you select a schedulable item, if Tags exist, a filter will be present:

So as an example above, lets say you want to get all "Big Rooms" that have a "Projector". You can simply choose these two tags in the filter area. Once filtered, the item list will filter down to just the items that match the filter!

You can also just simply click on any tag in the Item list to toggle a Tag.

Find a Space Using Tags

Now when using the "Find a Space" feature, you will be able to filter by Tags. This makes it really easy to find a space that relates to particular tag or group of tags.

Using Tags on Items Scheduler

Tags are also available on the Item Scheduler calendar views when searching for an item. This calendar view can be found under Calendars > Items Schedulers.