A common scenario may be that a Space at your facility may be a multi-purposed room with multiple dividers that will allow you to make one big room into smaller individual rooms.

There are two ways that you can set up combo rooms or multiple-purpose spaces in your eSPACE account so that users don't end up double-booking parts of these unique spaces.

Combo Room Option 1

1. You can create a different space for each of the smallest sections of the bigger space.

EX: If Room 303 can be split up into 303A, 303B, and 303C, then each of those sections of 303 would be added as their own space in eSPACE.

2. You would then add a "parent" space called Combo Room 303.

3. You would use the Drag and Drop feature under the top right menu to click, hold, & drag 303A, 303B, and 303C to be "child" spaces under "parent" Combo Room 303.

Parent & Child Spaces in the Hierarchy: Only "child" spaces are the ones that are actually reserved on events and thus go through conflict detection. The "aren't" space is used to visually group spaces together on the Items > Spaces tab of an event.

The end result would look like this.

4. End users would then select as many of the small individual sections of the bigger space that they need for their event on the Items > Spaces tab.

Combo Room Option Two

You can add the big room and smaller sections as "child" spaces under a "parent" and set up additional conflict detection between them depending on which space(s) is added to an event.

The additional conflict detection will prevent additional events from being able to reserve the whole space when half is already reserved and/or reserve half when the whole space is already reserved.

You can also set up combo space conflict detection so that when one half is reserved, the other half(s) can not be reserved.

Conflict Detection Between the Big Space and Smaller Parts of the Space

1. For example, if you have a big Space that can be divided into TWO smaller Spaces, you can add a space in eSPACE called "Room A & B" for the room as a whole and then add additional spaces in eSPACE for each side of the space, "Side A" and "Side B".

2. You would then add another space called "Room A & B Combo" and use the Drag and Drop feature to place "Room A & B", "Side A", and "Side B" as "child" spaces.

Parent & Child Spaces in the Hierarchy: Only "child" spaces are the ones that are actually reserved on events and thus go through conflict detection. The "parent" space is used to visually group spaces on the Items > Spaces tab of an event.

The end result would look like this.

3. You can edit the settings of each space so conflict detection will show you and your users when someone tries to reserve the space as a whole ("Room A & B") when half ("Side A") has already been reserved for an event and show a conflict to you.

a. To do this, go to Settings > Basic >Space and hover over, select the three dots, and then select to edit the "Room A & B" space.
B. Under the COMBOS area, we need to check "Side A" and "Side B". This tells the system to also check conflicts for these two rooms any time the "Room A & B" is reserved on events.

C. Then go to the Combos section under "Side A" and toggle on "Room A & B" in order for conflict detection to check to see if the total space is already requested on an event when someone else is trying to request one side of the big space. Last, we need to do the same for "Side B".
- As a reminder, "parent" spaces are not schedulable spaces on events that go through conflict detection. Only child spaces underneath the "parent" are what go through conflict detection as they are the spaces that are actually being reserved. "Parent" spaces are used to visually group "child" spaces together. In this example, the "MC - Big Room" is used to group the "MC - Room A & B", "MC - Side A", and "MC - Side B" and is not part of the combo room set up.

Conflict Detection Between the Smaller Spaces

4. You can set up combo spaces so that conflict detection shows you and your users when they try to reserve a part of the combo space when another part of the combo space is already reserved. The end result will be that no one (according to your conflict settings under Settings/Advanced/General/Conflicts) will be able to reserve one of the smaller spaces when another one of the smaller spaces has already been reserved. In this example, it would mean that if 303A is already reserved, then 303B and 303C can not be reserved during the same time and day.