After an admin has added resources and marked them as inventoried, all users can select how many of those resources they want to request on an event.
- Related articles: Adding & Modifying Spaces/Resources/Services in eSPACE
- Event | Resource Tracking / Adding an Inventoried Resources to an Event
Creating an Event with Inventoried Resources
- Create an event as normal.
- Once you reach the "Resources" tab, you will notice that any "Inventoried Items" will look different in the tree views.
3. Just enter the QTY that you need for your event and click Save to save the resource and QTY.
- You must enter the quantity first (to the Right) and click Save before turning the Toggle on - see warning:
4. If you get a "green" check that means your resource is good to go and there are no shortages.
5. If there is an issue, and you as the event owner request more than available, you will get a warning:
Handling Shortages
Now on the Occurrences tab within the event, you get visibility to your shortages.
1. If you click "See All Shortages" then only the occurrences with the resources that are overbooked will appear.
2. There is an option to enter a Shortage Note to explain how you will take care of the shortage.
- You can also set a NOTE at the event level and it will automatically save across all occurrences.
Events with Shortages on the Dashboard
Users will be able to see the Resource Shortages on their dashboard.
Admins should be aware that this setting under Settings > Advanced > General > Conflicts does not prevent users and sub-admins from submitting and event with overbooked resources. The user submitting the event with overbooked resources should be the one to plan to compensate for the shortage.