Items | Marking a Resource as Inventoried &Tracking Resources on Events

Sections in this article:

• Marking a Resource as an Inventoried Item
• Creating an Event with Inventoried Items
• Handling Shortages
• Events with Shortages on the Dashboard

Admins have the ability to "inventory" resources in eSPACE. Rather than having a user request to have chairs and tables set up for their event, admins can make it so that users choose a specific amount of tables and chairs from the total available. This creates a second layer of conflict detection and ensures that resources are not overbooked.

Marking a Resource as an Inventoried Item

1. To make a resource an Inventoried Item navigate to resources by selecting Settings > Basic > Resources.
2. Next, click the Add New Resource button OR choose to edit an existing resource.
3. Scroll down until you see a feature called "Intevortied Resources" and "Quantity on Hand". BOTH of these are needed in order to allow users to choose a specific amount and that subtract from the total available. First, enable "Inventoried Resource", and second, enter the total that can be reserved at one time. 

• If you have multiple locations and want to track your resources at each location separately, you will need to create the resource, associate it to the desired location, make it an inventoried resource and then add the quantity on hand.

         

Creating an Event with Inventoried Items

• Learn more: Event | Creating an Event with Resources that are Inventoried