Viewing Events on the Calendar | Views, Navigation & Creating Saved Views – eSPACE Support Center

Sections in this article:

Internal Calendar Views
Menu Options on the Calendar Views
Event Status Colors
Calendar Filtering & Saving Filters
- Saved Calendar View
Viewing Events Based on Spaces, Resources, Services Booked
Setting a Default Calendar View

For all user levels, there are several different internal calendar views you can choose from in order to view the events on your calendar in Event Scheduler. While each user level will only see events that are assigned to the same location(s) that they have access to under their user permissions, they will see all events submitted by all users on the calendar in eSPACE. This is especially helpful for sub-admins and regular users as they will only see events that they need to approve (for sub-admins only), are the owner of, or an event editor of on their dashboard.

Features Admins Can Customize on the Internal Calendar

Requests, national holidays etc: Admins can choose to modify the internal calendar views for all users by either allowing or not allowing the internal calendar views to show event requests, location codes (abbreviations), national holidays and more: Display Features | Customizable Options For Internal Calendar
Setup & Teardown Times: Each individual user can enable or disable these to show on the internal calendar by adjusting the setting under their profile icon > Profile. If enabled, these will appear on each internal calendar view except for the Agenda view.
Internal vs Public Calendar: While all events will appear on the internal calendar views, only events marked "Public" on the Details tab will appear on the Public Calendar: Learn more: Public Calendar Feature | Embed Your eSPACE Calendar on your Website

Internal Calendar Views

Go to the left navigation bar, then click Calendar (or the plus sign to the right).

The following are the views you can choose:

Daily - Day view of all of your events
Weekly - This is a week's view of your events
Two Weeks - This is a two-week view of your events
Monthly - A view of your events for the month
Agenda - This allows you to see one week at a time, beginning with current day
Condensed - This is good for printing your calendar and only showing the time and event name

Menu Options on the Calendar Views

All the calendar views have the following options at the top right, however specific drop-down menu options for each may differ based on the calendar view chosen. The screenshots below are from the "Two Week" view.

1.Actions - allows you to "Add Event", "Add Calendar Label", Print (available on some calendar views), Export and Collapse Calendar.

2.Daily & Weekly Item Schedulers - Daily Spaces, Daily Resources, Daily Services, Weekly Spaces, Weekly Resources, Weekly Services views

Learn more: Item Scheduler | Viewing Space, Resource or Service Availability & Adding Events

3.Calendars - You can either choose a different calendar view in the left menu bar or from the Calendar drop-down menu at the top right of the calendar page.

4.Hide Hover Details - If you don't want the pop-up box with event information to appear when hovering over an event, then select this option to disable that.

To reverse this setting, go back to the top right side of the internal calendar and select the following:

Event Status Colors

Yellow events are pending the regular layer of approval ("Requires Administrative Approval" and "Requires Sub-admin Approval"). These will only display for ALL users if admins have that setting enabled under Settings>Advanced>General>Event Creation.
- If your account also has pre-approval enabled, then events that have not been pre-approved yet will be yellow with a tag that says pending pre-approval.
Green events are ones that have gone through the regular layer of approval. If your account has final approval also enabled, then they will be green with a tag that says "Pending Final Approval" until they are also final approved.
Gray events are ones that need to be submitted for approval.
White and crossed-out events are canceled events and will only show if admins have that setting enabled under Settings>Advanced>General>Display Features.

Calendar Filtering & Saving Filters

All users can filter events by the choices presented in the Filter Option. This is a great tool for sub-admins so they can filter the calendar by their approval area(s) in order to easily see the events that affect them. After filter choices are made, you can save that view. Read more below to learn how!

1. To filter simply click the blue "Filter Calendar" button and a pop-up window will appear, where you can select your filter options (see below).

2. In the pop-up box you can choose as many filter options as you need.
Once you select your filter options, you can either click A. "Apply" or B. "Create View" which will save your filter selections.

A. If you click apply, then you will see the events filtered by your selections. The filter(s) will remain active on the filter for a time but can be cleared at any point by clicking "Clear Filter".

Saved Calendar View

B. If you select to create a saved calendar view you will then be presented with the option to name it and internally share it so other eSPACE users can see it as well in their eSPACE account.

- Once you have a saved calendar view, click "Saved Views".

In the pop-up box, you can A. choose to "Load", "Edit", or "Delete" any saved calendar view that you have created. B. You can also choose one of the save views to be your personal default view, which once chosen, will automatically load anytime you return to the internal calendar views.
- Each user, sub-admin, admin, and Calendar View Only user in eSPACE can set their own default saved view.

In order to clear any active filter selection, whether from a saved calendar view or not, click "Clear Filter".

Viewing Events Based on Spaces, Resources, Services Booked

You can also view events based on the spaces, resources or services booked on the event with the various Item Schedulers views under Calendar on the left navigation bar.