Overall when a sub-admin declines an item on an event that is in their approval area, the event owner will be notified. The event owner should then delete that declined item from the event. This also gives them the chance to choose another item for their event.
A Sub-Admin can approve or decline items within their "Area of Approval" for an event when the event is in their "Requires Sub-Admin Approval" grid on their dashboard.
- They can easily check to see what they are declining or approving by clicking on the clock icon.
If the Sub-Admin declines any item(s) within their "Area of Approval", they can enter a reason why they are declining the item(s).
An email notification will be sent to the owner of the event (see example below).
The owner of the event can see the declined item(s) on their dashboard (see below). Notice the red triangle icon next to the items and the "Decline Reason" below the name of the item.
Event Owner's Dashboard - Pending Grid
The owner should then edit the event item that was declined, by choosing a different item(s) or deleting the item(s), and resubmit the event for approval.
- To remove the declined item(s) they can go to the Occurrences tab and select the red trash can icon next to the one that says Declined.
- On the Items > Space or Resource tab they can then choose a different item.
Notice that there is a message on the top right of the Availability tab "Declined Item(s) Exist".
Admin's Dashboard - Administrative Approval Grid
An Admin can also see the declined item(s), make changes, and approve.
- When an event has declined items, you cannot approve it on the dashboard until those declined items have been addressed!
Once the event is approved, the event owner will receive an email notification and it will then show in the owners "My Approved Events" grid.
All Sub-Admin(s) can view all upcoming approved events that required their approval. They can view them on their dashboard, under the "Upcoming Approved Events" grid.