Getting Started: Events from eSPACE to your Church Management Software (ChMS)

For those who are using our eSPACE Event Scheduler to add and manage events, we have been able to create partnerships with other ChMS companies so that your eSPACE events can integrate to them. This way you can see your events in the same system where you manage your church membership data.

This integration is separate from the one where eSPACE “pulls” events from your ChMS to eSPACE in order to automatically schedule your HVAC, doors and digital signage through our integrations in our FACILITeSPACE module. Click on one of the following links to learn more about our HVAC, doors and/or digital signage integrations.

• COOLSPACE: Getting Started
• INFOSPACE: Getting Started
• SECURESPACE: Getting Started

These 2 integration types cannot be combined. You can either enter all events in your ChMS to then be “pulled” in by eSPACE for FACILITeSPACE integrations OR enter all events into eSPACE Event Scheduler and push the approved events to your other ChMS.

The following companies are the ones that have worked with us to make this type of integration possible:

• Shelby Arena
• Elexio (old version)
• Ministry Platform
• Church Teams
• Touchpoint

These are a 1-way sync FROM eSPACE to the other ChMS and because of their purpose, the integration is specifically designed to continuously sync every few minutes and to convert the event data in a way that is required for the other ChMS to display. Because of how often it syncs, it only brings over a few days of events at a time.

*Ministry Platform also requires a few extra fields to be filled out on events in eSPACE before it’s able to sync and events are only able to be synced by manually syncing them one by one to Ministry Platform with-in eSPACE on the Occurrence tab of an event.

Once the data syncs to the other ChMS, no changes should be made to the events within the ChMS. For simplicity’s sake and to ensure that the integration works, ALL changes should ONLY be made in your eSPACE for the events.

How to set up the integration

• If you are already an eSPACE subscriber (if not, please contact sales@smartchurcholutions.com) and have Event Scheduler on your subscription, then go to Settings > Other > ChMS. 

• Once on that page, click the Integration Guide for your specific ChMS to learn what you need to do to connect your eSPACE-Event Scheduler account to your ChMS account.

• After you read the guide, then click “Integrate Now” under your specific ChMS.

• For Shelby Arena and Ministry Platform customers, once you enter the correct credentials and save, please email support@smartchurchsolutions.com and ask for your account to be configured to allow for the ChMS integration. Please specifically state which other ChMS your are using and that you want events to flow from that software into eSPACE.

• After Support has completed the configuration, eSPACE will start to “push” all approved events to your ChMS after a few mins.

*Again, Ministry Platform also requires a few extra fields to be filled out on events in eSPACE before it’s able to sync and events are only able to be synced by manually syncing them one by one to Ministry Platform with-in eSPACE on the Occurrence tab of an event.